Department of Facilities
Reference: On-Call HVAC Services
To: Mayor Gregory Mills and Members of City Council
Through: Michael P. Martinez, City Manager
Prepared By: Patrick Rome, Director of Facilities
Date Prepared: December 7, 2022
PURPOSE
Requesting City Council’s approval of the procurement of 22-007836M On-Call HVAC Services by awarding a Master Price Agreement to Building Technology Systems, Inc, deemed the most responsive and responsible bidder of the three (3) received as response to the posted solicitation, and approving the resolution giving the City Manager, or designee, authority to sign the contract. Per City Code Section 3-8-180, “After the City Council has approved a master price agreement with an annual not to exceed price, the City Manager may approve an annual extension and any amendment thereto, provided that the contractor has performed the work satisfactorily, all terms and conditions of the contract have been fulfilled, the funds for said extension and amendment have been appropriated, and so long as the dollar amount of said contract extension and amendment is within the authority of the City Manager to approve. The City Manager, at his or her discretion, may take a master price agreement and amendment thereto to the City Council for approval. All extensions and amendments to master price agreements in excess of the authority of the City Manager to approve shall be approved by the City Council.”
STRATEGIC FOCUS AREA
Financially Responsible
Facilities, Amenities, and Open Space
Recognizable and Well-Planned Community
OPTIONS FOR COUNCIL CONSIDERATION
● Approve as presented
● Reject
● Require new proposals to be submitted
ATTACHMENTS
• Resolution